Payroll salary report
Open the employee salary report: filter the cycle and status, read earnings, deductions, advances, and export PDF.
On this page
Who is this lesson for?
For HR: one table of slips for a cycle — earnings, deductions, advance instalments, and net pay — then export PDF.
Before you start
- Permission to view payroll.
- Slips exist for the period: generate payroll.
Open the report
From the menu: Payroll → Payroll Salary Report.
Filter:
- Year and salary cycle (monthly, weekly, …).
- Month (or week / range, according to the cycle).
- Status — default Paid. Choose Generated, Review, or All to see unpaid slips.
- Department, branch, designation.
Each row is one employee’s slip in that period. The first columns are name, designation, payment method, and bank. Scroll the table for amounts.
Read amounts
Later columns include:
- Monthly salary (or the cycle’s basic).
- Components earnings, other earnings, overtime, total earnings.
- Components deductions.
- Salary Advances — the instalment taken on that slip. Empty (--) if none. See salary advances.
- Minutes deductions — late / early leave.
- Total deductions and net salary.
Click Export to PDF on the red bar for the same filters. The table’s own Export is Excel / print of the grid.
What happens after you read it?
- Open the slip from Payroll if a number needs a change.
- Advance instalments here match the deduction on the slip for that run.
Common questions
The table is empty?
Status defaults to Paid. Switch to All, or generate that month first.
Salary Advances is --?
That slip had no advance deduction. The box deduction Advances Cycle must be on when you generate, and the employee must have an approved advance with remaining amount.